|ENABLING DRAG AND DROP IN WORD
ADDING MACROS TO WORD MENUS
FIND THE NEXT OCCURRENCE IN WORD DOCUMENTS
CHECKING INDENTATION WITH WORD'S STYLE LIST Subscriber Audrey N. submitted this Word tip: "I always used to select a style to see if it was indented. I have since discovered that you can tell whether a Word style is indented or not by simply locating it in the Style list. Suppose you want to know if Heading 8 is indented. All you have to do is choose Format, Style, click the arrow at the right side of the Style list box, and locate Heading 8. If it is indented, the indentation appears in the list." Thanks for the tip, Audrey.
A WORD FONT SELECTION QUESTION Shanda W. asks this question about setting Word fonts: "When I need to change the font for a selection in a Word document, I usually just select the text and choose Format, Font. Doing this has never presented a problem before, but I recently tried it and none of the fonts appeared in the entry boxes. Do you have any idea what might have happened? What can I do to get Word to operate as it did before?" Word probably hasn't changed. The most likely reason for what you describe is that you selected text with mixed fonts or font formats. For example, if you open a blank Word document and type This is a test. And so is this. all in the same font and format, you can select the text and choose Format, Font. When the Font dialog box opens, the font name, style, and size all appear in their usual entry boxes. But if you set the first sentence to a different font, then make it bold, no entries appear in the boxes because Word can't report information on a mixture of fonts, styles, and sizes.
AN ANIMATION FOR POWERPOINT SLIDES Here is an animation effect that reader Louis M. sent to us: "I work for a company that produces safety equipment for small airplanes. I was asked to create a slide show that would show a small plane plummeting to the ground. I know this might sound a little strange, but we needed the effect for our presentation. "To create the show, I located a small plane in ClipArt and inserted it onto the slide. I set its animation to Crawl From Left. Next, I held down Ctrl and dragged away a copy of the plane. With the copy still selected, I chose Draw, Ungroup. Then I chose Draw, Group. I did this so I could rotate the plane. I set this plane's animation to Flash Once, Fast. "Once I set the animation, I continued to drag away copies of the second plane. The idea was to drag as many as possible to produce smooth motion. As I dragged away each new copy, I selected Rotate and rotated the plane to point more vertically. "The technique I used turned out rather well. Although there is some jerkiness to the downward motion, most people didn't really seem to notice. "If you drag away each copy, you don't need to set the animation for each one--it takes on the attributes of the one before it." "After you insert the object you want to animate, right-click it and choose Custom Animation. When the dialog box opens, click the Effects tab and choose Flash Once, Fast from the list. Now click the Timing tab and select the Animate and Automatically check boxes. Click OK to close the dialog box and apply your changes." As Louis mentions, you won't need to apply your changes again unless you want to alter the animation for one of the copies. Thanks for the tip, Louis.
CREATING SPECIAL SHORTCUT KEYS FOR WORD Reader Carl J. submitted this Word tip: "Although you have discussed assigning shortcut keys to various Word operations, I have never seen a tip on how to create two-part shortcuts. "One use for two-part shortcut keys is to make it easier to assign headings in your Word documents. For example, you could press Alt-H and then type in 1, 2, 3, and so forth to tell Word which heading to use. "Suppose you frequently use Heading 8 and would like to make a shortcut key assignment. Run Word and choose Format, Style. When the Style dialog box opens, click Heading 8 to select it and then click Modify. In the Modify Style dialog box, click Shortcut Key. Now press Alt-H and type 8. "Click Assign to assign the keys, then click Close to close the dialog box. Back in Modify Style, select the Add To Template and Automatically Update check boxes. Click OK to close the dialog box. Back in the Style dialog box, click Apply to close the dialog box and apply your selections. "You can repeat this process for other headings." Thanks for the tip, Carl.
USING TABLES INSIDE A WORD TEXT BOX Here is a Word tip from reader Joyce R.: "Did you know that you can insert a table into a text box? All you have to do is click in the text box and choose Table, Insert Table." Yes, you can insert a table into a text box as you describe. You can also right-click inside the text box and choose Draw Table to create a table in the text box. However, this applies only to text boxes--you can't insert a table into a rectangle or any other shape. Thanks for the tip, Joyce.
ADD A WORDART BUTTON TO EXCEL Reader Vernon N. sent the following Excel question: "Is it possible to place a WordArt button into Excel's toolbar? I know I can choose Insert, Picture, WordArt, but I use WordArt quite a bit and would like to avoid all that." You can indeed put a WordArt button into the Excel toolbar. Choose View, Toolbars, Customize. When the Customize dialog box opens, click the Commands tab. In the Categories list, click AutoShapes to select it, then drag the WordArt icon from the dialog box's right pane to your toolbar. Click Close to close the Customize dialog box. Now you can open WordArt with a single click. This method also works in Word for Windows 97.
DELETING WORD STYLES Darlene B. sent in this Word question: "I would like to delete all the current styles in Word and start over with my own style names. I find that I can't delete either the Normal or the Default Paragraph Font style. Is there a way to get rid of these two styles?" To see what Darlene is doing, run Word and choose Format, Style. When the Style dialog box opens, click Default Paragraph Font or Normal, and you will see that the delete button is inactive. You can't delete a standard Word style. This includes Headings, as well as Normal and Default Paragraph Font. You can't even modify Default Paragraph Font. However, you can modify Normal and Headings. Just select Normal and click Modify to change the Normal style. Sorry, but Default Paragraph Font has to stay around.
CONVERTING A TEXT BOX TO A SHAPE IN WORD Subscriber Karen L. submitted this Word 97 tip: "I just discovered that you can easily convert a text box to another shape. Maybe other people don't know how to convert a text box." Karen is correct--it is very easy to convert a text box to a shape. Let's take a look at how to do this. Run Word and choose Insert, Text Box. Draw the text box using your mouse and type some text. Now select the text box by right-clicking it, then go to the Drawing toolbar and choose Draw, Change AutoShape. Select one of the shapes, and your text box magically assumes your selected shape, with the text inside the shape. Thanks for the tip, Karen.GUESS WHO? Hello there! It's me again--your mother, brought to you by those nice people at Dummies Daily. How many times did I have to tell you not to sit too close to the TV screen? You don't remember? The answer is THOUSANDS. And did you learn? I don't think so--because every day you sit inches from your computer monitor, WHICH IS NOTHING MORE THAN A FANCY-SCHMANCY TV SCREEN! Now, the nice Dummies people told me that you're probably sitting so close to the monitor because you need to read the small type; but if you make the type bigger, you'll do too much scrolling--whatever that is. Well, take a tip from your cyberchallenged mom: Try Word 97's Online Layout View. Click the Online Layout View button (second from the left, to the left of the horizontal scrollbar) OR choose View + Online Layout. Word enlarges your text so that you can read it from a distance, AND it wraps the text to fit your screen rather than your page margins. Sure, your document won't look exactly as it will in print, but at least you won't go blind. And not being blind should make it easier to dial my phone number once in a while. WHAT'S THE FORMAT? You open a Word 97 document, and for a moment you're completely taken aback by its beauty. One paragraph in particular catches and holds your eye. The formatting is sensational, even beautiful. There's only one problem: You can't for the life of you figure out how it got that way. Well, here's one way to find out: 1. Choose Help + What's This? 2. Click in the paragraph. A box appears, describing the formatting applied to both the specific character you clicked and the paragraph that contains it. Even better, you can keep clicking other paragraphs and characters to find out more about them; just press Esc when you have enough information. IT'S STILL WINTER--HUDDLE YOUR LETTERS FOR WARMTH Some folks don't take any special pride in their Word 97 documents; they just type them, send them off, and forget about them. But not you--you pore over line spacing, fonts, bullets, and every other detail until you're satisfied that things look just right. You're demanding. You're uncompromising. Some might even say you're a retentive, nit-picking psychotic. Other peoples' opinions notwithstanding, lately you've noticed that sometimes Word leaves a bit more space between characters than you'd like. How can you "squish" those characters together to get the look your rigorous document-design aesthetic demands? By adjusting the spacing between characters, of course. Here's how: 1. Select the text you want to adjust. 2. Choose Format + Font. 3. In the Font dialog box, click the Character Spacing tab. 4. In the Spacing drop-down box, select Condensed; then adjust the value in the adjacent number box until the characters in the Preview box are as condensed as you'd like them to be. 5. Click OK. And don't be influenced by what others are saying about you--unless they're saying you have toilet paper stuck to your shoe. TELL WORD WHERE YOU'RE SENDING THAT LETTER You may already be familiar with Word 97's Envelope feature: Just choose Tools + Envelopes and Labels, and Word guides you as you address and print an envelope. (It even tells you how to feed the envelope into your printer. In fact, about the only thing it doesn't do is send a typist to your desk to address the darn thing for you.) Well, as automatic as all this seems, there is one way you can make the process even more automatic: 1. In your letter, select your recipient's name and address. 2. THEN choose Tools + Envelopes and Labels. When the Envelopes and Labels dialog box opens, there's your recipient's address, right where it belongs (in the Deliver Address box), which means you don't have to type it a second time. And heaven knows, we want to keep dose tired wittle fingers of yours fwom doing extwa work. THEY CALL ME You want to move some text--or some text and graphics--from one area of your document to another, or from one document to an entirely different document. The problem is, the items you want to move aren't connected, or contiguous. Some are separated by lines, others by paragraphs, and still others by entire pages. Looks like several repeated cut-and-paste operations, right? Wrong. A special Word 97 feature called the Spike lets you "store up" multiple cuts and then paste all of them in one location. Here's how it works: 1. Select the first item you want to move, then press Ctrl + F3 to cut that item and store it in the Spike. 2. Repeat Step 1 for every other item you want to move. 3. Click wherever you want to paste all these items. 4. To paste the contents of the Spike AND EMPTY THE SPIKE (so that you can add a new set of items to it), press Ctrl + Shift + F3. To paste the contents of the Spike WITHOUT EMPTYING THE SPIKE (so that you can reuse the items there, or add to them), choose Insert + AutoText, click the AutoText tab, select Spike in the Enter AutoText Entries Here list box, and then click Insert. So, is Spike a great name for a software feature, or what? Maybe in the next version they'll name a feature Spanky. YOU SAY Before launching into this tip, we'd like to apologize to the lot of you who are probably aware that this is one of the oldest Windows-related tips in the book. It's something that many of you may have discovered yourselves, or had repeated to you thousands of times by one or another program manual, PC guru, or out-to-impress-you coworker. Nevertheless, there are a few people out there who have never heard this tip, so those of you who have are just going to have to suck it up and endure for your less-informed cohorts: In ANY Word 97 dialog box, instead of clicking OK (or Print, or whatever the dark-rimmed default button is), you can simply press Enter. (This is especially valuable if you've just finished typing something into a text box in the dialog box and want to close the box.) If you didn't know this before today, you're immeasurably better off for the knowledge. And if you did, you have the deep satisfaction of knowing you've just killed 30 seconds of valuable time so that others could learn. MARK IT NOW When you work with long documents in Word, you'll find that's it's nice to have some bookmarks to navigate around in the document. Bookmarks are easy to add, easy to use, and leave no unsightly marks of any kind in your text. And you can put them anywhere at all. Just for the purpose of experimentation, click anywhere in your current Word document and then choose Insert, Bookmark. When the dialog box opens, type in a word to use as your bookmark. Now click Add. To check your new bookmark, press F5. When the dialog box opens, type in the new bookmark name and then click Go To. Word will deliver you to the bookmarked spot without any further ado. PUT A BORDER AROUND IT Word 97 allows you to apply a border to an entire page. If you need to make a decorative page for your organization, perhaps you'd like to use a page border. Word includes some artwork for your border. Let's say you want to write a letter to some fellow animal lovers--so a border of cats would look nice. Choose Format, Borders and Shading. When the Borders and Shading dialog box opens, click the Page Border tab. Now locate the list box labeled Art and click the arrow at the right side of the list box to expand the list. Select the artwork you want to use (in this case, the cats) and then click OK to close the dialog box and record your selections. Word will now automatically switch to Page Layout view (unless you're already there), and your border selection will appear. BE YOUR OWN POST OFFICE (WITHOUT ALL THE BULLETS AND SHRAPNEL) Ever wish you could make your envelopes look really cool by printing your own address bar codes on them? Well, not to comment on your superficial worldview, but being cool isn't the only reason to add bar codes to an envelope. According to the U.S. Post Office, bar-coded mail goes through the system faster because it can be sorted by big, expensive machines you helped pay for. Enough postal education: The big news is that if you use Word to address your envelopes, you can also have it add postal bar codes, with just one click of your mouse! Here's how: 1. In the document you're printing an envelope for, select the delivery address. 2. Choose Tools + Envelopes and Labels. 3. Click the Envelopes tab. 4. Click Options. 5. In the Envelope Options box, select "Delivery point barcode" (you see a bar code appear above the address on the Preview envelope). 6. Click OK and then click Print to print your bar-coded envelope. Then, before you mail it, be sure to run around showing everyone how "cool" it is. FONTS-Y ENVELOPES You've just spent an hour or two typing a beautifully formatted, subtly motivating "past-due" letter to one of your habitually late-paying customers. (We won't say how subtly motivating, but you did include an unprintable pun on the phrase "in arrears.") Then you print an envelope for the letter, using Word's automated envelope printing, and--what's this? The envelope address is in a font different from the one you used in your letter! How could this be? Easy--Word does not automatically address your envelopes with the same font you use in letters. If you want Word to use the same font on your envelope, you have to tell it to do so. 1. In your letter, select the delivery address. 2. Choose Tools + Envelopes and Labels. 3. Click Options. 4. Under Delivery Address, click Font. 5. In the Font box, select the font you want to use for your delivery address--either the same one you used in your document or something else (such as Courier New, to make it appear as though you painstakingly type your envelopes on a typewriter). 6. Click OK. 7. If you want to change your return address font, under Return Address click Font, choose a font, and click OK. 8. Click OK and then click Print to print your envelope. PEACE OF BIND Say you're preparing a report that's so important--so absolutely earth-shattering--that the gods who rule over the budgets where you work have actually consented to pay to have the report BOUND. Which means that you have to include a little more space in the left margin (or in the left and right margins, if you're printing on both sides of each page) to accommodate the binding. Now, you COULD just increase your margin size(s), but that solution is risky because, in the course of preparing the document, you could forget what the extra margin is for and perhaps "adjust" it away. A better idea would be to add a "gutter" to your document, which is a kind of special and very visible space designed especially for your binder. 1. Choose File + Page Setup. 2. IF YOU'RE PRINTING ON BOTH SIDES OF EACH PAGE, select Mirror Margins; otherwise, skip this step. 3. Set Gutter Size to a width that accommodates your binding. For example, if you're going to use a three-ring binder, set the gutter size to .5 inch; for wire or plastic comb binding, setting it to .375 inch is probably fine. 4. Click OK. A gray strip appears outside the appropriate margin of each page. Your margin measurements are calculated IN ADDITION to the gutter. So, if you have a .5-inch gutter and a 1-inch margin, your text begins 1.5 inches from the left edge of the page. PUT YOUR PRINTER IN REVERSE Some printer manufacturers understand that PEOPLE READ DOCUMENTS STARTING WITH PAGE 1 and, armed with this knowledge, build printers that stack your pages precisely in order. However, other printer manufacturers--who must have landed here from another planet, say, last week--don't understand this little "quirk" of human nature, our stubborn insistence on reading pages in the order the author intended. And so they build printers that stack your pages in reverse order--the last page face up on the top--so that you have to reorder them by hand. If you have the latter type of printer, not to worry. Word 97 offers a little feature that lets you print your pages in the proper order, whether your printer wants you to or not: 1. Choose File + Print. 2. Click Options. 3. Under Printing Options, select Reverse Print Order. 4. Click OK and then click Print. As your pages emerge in the proper order, be thankful that these same printer manufacturers don't publish novels. TWIST AND SHOUT YOUR WORDS No matter how fancy a font-and-attribute combination you come up with, sometimes typed text just isn't as eye-catching as you need it to be. Wouldn't it be great, you think, if you could add some real pizzazz by twisting the text, or curving it or shaping it? Well, you can--with a little program built into Word 97, called WordArt. Here's how you use WordArt: 1. Right-click any toolbar and from the shortcut menu choose Drawing. 2. In the Drawing toolbar, click the Insert WordArt button (it looks like a slanted "A"). 3. Choose a shape and style combination from the WordArt Gallery and click OK. 4. Type your text in the box and, if you like, change the font, font size, and attributes. 5. Click OK. Your WordArt--that is, your twisted text--appears on-screen, along with the WordArt toolbar. Resize your WordArt the same way you resize a picture; experiment with the other buttons on the toolbar to reformat the WordArt. (We'll cover some of those buttons in more detail in future tips.) DO THE ELECTRIC TABLE SLIDE You've spent most of the afternoon--or, pitiably, most of your work week--creating what you and several of your cohorts believe to be the perfect Word table. You then show it to your boss, who comes back with this brilliant criticism: "This Flanges column should be to the right of the Widgets column, not to the left of it. And can you move Temperature up a few rows? Otherwise, it's great." Yeah, great for your boss. For YOU, it means reentering all kinds of data--unless you know the secret for MOVING TABLE COLUMNS AND ROWS WITH YOUR MOUSE! To move an entire table column (or columns) to the left or the right, follow these steps (this is tricky, so read carefully): 1. Wave your mouse pointer above the top row of the column you want to move. When a downward-pointing black arrow appears, click to select the entire column(s). 2. Point at any cell in the selected column(s). 3. Drag to the left or the right, positioning the insertion point marker AFTER the last character in any cell of the last column you want to appear to the LEFT of the column(s) you're moving. For example, to move the leftmost column to become the third column from the left, drag until the insertion-point marker is located just after the text in ANY cell of the third column. (Just try this to see how it works.) To move an entire row (or rows) up or down, follow these steps (this is not nearly as difficult to explain): 1. In the left margin, point at the row(s) you want to select, then click to select it (drag to select additional rows). 2. Point to any cell in the selected row(s). 3. Drag up or down. Position the insertion-point marker in the row you want to appear BELOW the row(s) you're moving. CASE STUDY--PART 1 OF 3 If you're like us, you prefer using UPPERCASE LETTERS for your titles or subtitles. Or maybe you like to use capital letters for EMPHASIS. Either way, you probably find the conventional ways of typing in uppercase annoying. Holding down the Shift key while you type? That's uncomfortable. Turning on Caps Lock? Sure, if you can remember to do that--and even then you always forget to turn it off, so yOU gET tEXT tHAT lOOKS lIKE tHIS. Luckily, there's a better way to type text in uppercase: 1. Press Ctrl + Shift + A to switch to uppercase. 2. Type your text. (Note that all the text you type will be in uppercase, whether or not you press Shift.) 3. When you're finished typing in uppercase, press Ctrl + Shift + A again. Perhaps even more useful, to quickly turn existing text to uppercase: 1. Select the text. 2. Press Ctrl + Shift + A. Note that if you've typed uppercase text using Ctrl + Shift + A, you can "remove" the uppercase--that is, switch back to lowercase--by selecting the text and pressing Ctrl + Shift + A again. However, if you created the uppercase text by using the Shift or Caps Lock key, this method won't work. We'll show you how to handle that situation in the next tip. CASE STUDY--PART 2 OF 3 Last time, we showed you how to use the Ctrl + Shift + A shortcut to apply or remove uppercase to text, the same way you would apply or remove any other text attribute. But suppose you were unlucky enough to have applied uppercase by using the Shift or Caps Lock key: Does that mean you have to retype all your text--or worse yet, use the Word menu--if you now want it in lowercase? Of course not. Do the following instead: 1. Select the text you want to change. 2. Press Shift + F3. This key "cycles" you through three case options--UPPERCASE, lowercase, and Title Case--starting with the one AFTER the case of the selected text. So if you've selected uppercase text, press Shift + F3 once to change it to lowercase, again to convert it to title case, and once again to switch it back to uppercase. If you don't mind using the Word menu, try this: 1. Select the text you want to change. 2. Choose Format + Change Case. 3. Choose the case you want and click OK. CASE STUDY--PART 3 OF 3 Let's review, shall we? Two tips ago, we showed you the keystroke shortcut for switching to and from uppercase text. And last time, we showed you how to cycle through uppercase, lowercase, and title case. That should cover just about every kind of case issue you're liable to encounter. Ahem. Aren't we forgetting a little thing called SMALL CAPS? Yes, small caps--those tiny uppercase letters that seem to drive people wild. Is there a way, you ask, to apply small caps to text without resorting to the dreaded Word menu? Sure: 1. Select the text you want to set in small caps. 2. Press Ctrl + Shift + K. And yes, this works as a toggle, just like the uppercase shortcut discussed two days ago: Press Ctrl + Shift + K while typing to switch to small caps; press it again to turn off small caps. DON'T KNOW ABOUT YOU, BUT WE COULD SAY THE WORD 'CEDILLA' ALL DAY LONG A few weeks ago, we showed you how to type special characters in Word 97 by using specific keystroke sequences. (To get an "e" with an acute accent, for example, press Ctrl + ' and then press e.) But as a reader who chose to identify him/herself by e-mail address only pointed out, WE FORGOT THE C-WITH-CEDILLA character. And so, without further ado ... To create a c with a CEDILLA(ç): 1. Press Ctrl + , (that is, Ctrl + comma). 2. Press c (or Shift + c for an uppercase C). Your cedilla character appears. By the way, don't try this with any other letter--only the "c" takes a CEDILLA. (There--we got to say it again!) HEADINGS, HEADINGS, HEADINGS, HEADINGS . . . Nothing beats a Word 97 table for organizing text into neat little rows and columns. And if you have TONS of text to organize, no problem: Your table can have as many rows and span as many pages as necessary. Well, maybe "no problem" isn't entirely accurate--at least not yet. When you create a table comprising many pages, you may have one problem: The column headings that appear on page 1 do not show up on subsequent pages, making it easy to forget which information goes to which column as you work your way through the table. The solution: You can set your table column headings to REPEAT themselves in the top row of each page of your table. Here's how: 1. On the first page of your table, select the row (or rows) containing your column headings. 2. Choose Table + Headings. Page through the rest of your table, and you'll see those same headings repeated at the top of every page. NOW you can say "no problem." THERE ARE MANY REASONS TO GRAB THE MOUSE, BUT SUPERSCRIPT ISN'T ONE OF THEM In a lot of ways, superscript and subscript are forgotten text attributes. You probably hardly ever use them, right? And even on those rare occasions when you DO need them, you must dig through a few menu layers to get at them--except, of course, if you have Word 97 and know the following shortcuts. To change text to superscript: 1. Select the text. 2. Press Ctrl + Shift + + (that is, Ctrl + Shift + the plus sign key). To change text to subscript: 1. Select the text. 2. Press Ctrl + + (that is, Ctrl + the plus sign key). You can also use these same keystrokes to toggle superscript and subscript on and off as you type. For example, press Ctrl + Shift + + to start typing in superscript, and then press Ctrl + Shift + + to stop. ANOTHER VICTORY IN THE NEVER-ENDING BATTLE TO KEEP YOUR FINGERS ON THE KEYBOARD You l-o-o-ove fonts. You just love 'em. Arial, Garamond, Haettenschweiler, whatever--you just can't get enough of the little buggers. Only problem is, as much as you love fonts, you have to use the mouse to get at them. So every time you create a document, you're thrust into a deep left-brain vs. right-brain conflict: Do you satisfy your creative self by littering your document with a variety of fonts, or do you appease your practical (and, we might add, somewhat anal) self by adhering to your strict antimouse ethic? Good news for you and your analyst: You can keep BOTH sides of your brain happy--by using your keyboard to select fonts. Here's how: 1. Press Ctrl + Shift + F. This activates the Font list box in the Formatting toolbar, just as if you had clicked the box yourself. 2. Press the down arrow or up arrow keys to select the font you want to use. 3. Press Enter to apply the font. JUST WHO ARE THE DUMMIES, ANYWAY? Since we've started the Word 97 Tip of the Day, we've offered all kinds of tips for cutting, copying, and pasting text. But leave it to us to overlook the best tip of all--and leave it to one of our crack readers to point out the omission. Trevor Williamson of Mount Pleasant, California, tells us that the best way to move or copy text, or anything else in your Word document, is to do the following: 1. Select the elements you want to move or copy. 2. Using the RIGHT mouse button, drag the selection to where you want to paste it. 3. From the menu that appears, choose the option you want: Move Here, Copy Here, Link Here, Create Hyperlink Here, or Cancel. What's so great about this method? You don't have to remember HOW to drag to copy rather than to move, for instance, and you don't have to choose Cut instead of Copy. You just select, drag, and do what you want when you get there. TRY THIS ON FOR SIZE If you liked yesterday's tip (about how to select fonts by using only the keyboard), you'll love today's tip--because today, we show you not one, but TWO great ways to change font size, using nothing but your trusty old keyboard. To change your font size to the next larger or next smaller point size listed in the Formatting toolbar's Font Size list, do either of the following: - Press Ctrl + Shift + > to go to the next higher size. For example, if your current font size is 12 (as in 12 point), pressing Ctrl + Shift + > bumps the size up to 14 point. - Press Ctrl + Shift + PUT IT THERE If you commonly work on large Word documents, leaving off in the evening and then picking up where you left off next morning, you might find it useful to have your document automatically scroll to where you left off. Here's a very simple macro that will do the job for you: Sub Main EndOfDocument End Sub To enter the macro, choose Tools, Macro. When the Macro dialog box opens, type in the name of your new macro. Because you want this macro to run automatically, you have to name it "AutoOpen." After you enter the name, click on the arrow at the right side of the Macros Available In list box and choose Normal.dot (Global Template) to make it always available. Next, click Create. Now enter EndOfDocument between Sub Main and End Sub. Press Ctrl-S to save the macro. You'll be asked if you want to save the document. Click Yes. Now, when you open a document, Word will automatically scroll to the bottom of the document. WHAT HAPPENED TO MY DRAWINGS? Today's Word 97 tip is YET ANOTHER response to our voluminous reader mail. This time, Dummies Daily subscriber Deepika Sharma writes: "When I save a Word 97 document containing drawings as HTML, the drawings do not show up in the browser. Is there a way to make the drawings appear?" If you drew those drawings with the tools in Word 97's Drawing toolbar, the answer is no. But all is not lost: If you draw them as follows, they show up just fine: 1. Position your insertion point where you want your drawing to appear. 2. Choose Insert + Object. 3. In the Object Type list, choose Insert + Object + Microsoft Word Picture; then click OK. 4. NOW use the tools in the Drawing toolbar to draw whatever you want, wherever you want (don't mind the picture boundary--we handle that in the next step). 5. When your drawing is finished, on the Edit Picture toolbar, click the Reset Picture Boundary button (the boundary adjusts itself to enclose your picture). 6. Click Close Picture to return to your Word document. 7. Choose File + Save as HTML and save the file. Word converts the image to a GIF graphic, which will appear in your browser. However, after this conversion occurs, you can no longer edit the picture with Word's Drawing tools. So make sure your little creation looks the way you want it to look BEFORE you save it. YOU CAN MARK YOUR PRINTOUT, BUT YOU CAN'T PRINT OUT YOUR MARKS A Dummies Daily subscriber named David Hartman (we don't think it's the former "Today Show" host, but you never know--we do have subscribers in high places) wrote us with the following question: "The Show/Hide feature is often helpful in diagnosing a problem with Word 97 documents. Is there a way to print a document with these characters showing?" Well, David, we left no stone unturned. We tried printing with Show/Hide turned on. We checked Word's extensive Help files. And then it occurred to us: Show/Hide shows and/or hides NONPRINTING CHARACTERS--that is, characters that don't print. So we're afraid the answer is no, you can't print your document with visible tab, space, and carriage return characters, as useful as that might be. Sorry we have to give you bad news. DON'T HAVE A FIT--HAVE AN AUTOFIT You've just finished creating a table, and as much as you hate to admit it, it's an unspeakable mess. In some columns, long labels are wrapping to second and third lines; in others, short labels leave big, gaping spaces in their too-large cells. How can you whip this disaster into shape? Well, you could scroll through each column, find the longest label or number in each, and adjust the width of each column accordingly. Or you could click a single button and let Word 97 handle it for you, like so: 1. Select the entire table. 2. Choose Table + Cell Height and Width. 3. If necessary, click the Column tab. 4. Click the AutoFit button and then click OK. AutoFit automatically adjusts the width of each column to accommodate the long label without wrapping. Now, isn't that better? EITHER THAT TABLE GOES, OR I GO Did you know that Oscar Wilde's last words were reputed to be "Either that wallpaper goes, or I go?" It has nothing to do with anything. It's just funny and sounds the same as the title we chose for this tip. Anyway, if you've done any work at all with Word 97's tables, you've probably noticed that they're darn hard to get rid of. Select the entire table and press Delete, and you delete everything IN the table, but not the table itself. Well, we offer TWO ways to "off" your table. Way Number 1: 1. Click anywhere in the table. 2. Choose Table + Select Table; OR press Alt + 5 on the number keypad (Num Lock must be turned off). 3. Press Shift + Delete; OR click the Cut button on the Standard toolbar. Way Number 2: 1. Hold your mouse above the top row of the top column of the table. 2. When your mouse pointer changes to a black down-pointing arrow, click to select the entire first column. 3. Drag to the right to select the remaining columns. 4. Right-click and choose Delete Columns from the shortcut menu. If we think of another way to obliterate tables, you'll be the first to know. HERE'S ONE FOR YOU ORDINAL PEOPLE Do you use ordinals often in your documents? Okay, let's step back for a minute: Do you know what an ordinal is? An ordinal describes something's rank or numerical occurrence relative to others in a group. "First," "second," and "third" are ordinals. Now back to the first question: Do you use ordinals often in your documents? If you do--and if you've been spelling them out to avoid the awkward-looking "1st," "2nd," and so on--we've got news for you: Word 97 automatically superscripts any "st," "nd," "rd," or "th" you type immediately after a number so that your ordinals have a more sophisticated look. Rather have your ordinals slum? You can turn off this automatic superscripting as follows: 1. Choose Tools + AutoCorrect. 2. Click the AutoFormat As You Type tab. 3. Under Replace as You Type, deselect Ordinals (1st) with Superscript. 4. Click OK. You'll never have to put up with uppity ordinals again. GIVE YOUR TABLES THAT CHISELED LOOK Have you ever created a Word 97 table so beautiful--and so packed with timeless information--that you wish you could set it in stone? (We're just joking here, reaching for another of our inimitable segues--so if your answer is a heartfelt "Yes," better check out the Dummies Daily Nut-Job Tip of the Day. Hey, that's a joke, too. Sheesh.) Anyway, you can't really set a table in stone, but you can do the next best thing: Format it with a 3D, chiseled look, using one of Word's Table AutoFormat styles. Here's how: 1. Select your table (the entire thing, please). 2. Right-click the table and choose Table AutoFormat from the shortcut menu. 3. In the dialog box that appears, select 3D Effects 1, 3D Effects 2, or 3D Effects 3 from the Formats list. 4. Click OK. Word slightly embosses certain rows and columns, giving your tables a chiseled look that's so realistic people will want to touch it. Be sure to slap their hands if they try. HEY, PATHFINDER Yeah, lots of folks think it's pretty cool to put the name of their document file in their header or footer. But let's face it--thanks to the morass of folders and subfolders you've created on your hard disk, knowing the file name of a document is just the beginning of the battle. Maybe it would be a better idea to include the path in your header, too: 1. Choose View + Header and Footer. The Header and Footer toolbar appears, and your insertion point moves to the header. 2. If you want to insert your path into the footer rather than the header, on the Header and Footer toolbar, click the Switch Between Header and Footer button; otherwise, go to Step 3. 3. Position the insertion point wherever you want the file name and path to appear. 4. Again in the Header and Footer toolbar, select Filename and Path in the Insert AutoText drop-down list. 5. Click Close. You'll have no trouble finding the file now--unless, of course, you accidentally deleted it. But that's a tip for another day. JUST WHAT IS THAT A PICTURE OF, ANYWAY? How can you keep a caption attached to a picture so that if the picture moves, even to the next page, the caption moves with it? It's a question that has plagued word processor users since the programs became able to import pictures. But it no longer has to plague you because Word 97 makes attaching captions to pictures as easy as ever: 1. On the Drawing toolbar, click the Text Box tool. 2. Draw a text box where you want your picture to appear. 3. Choose Insert + Picture + From File (Or Clip Art). 4. Select and import your picture; it appears in your text box. 5. Press Enter. 6. Type your caption. Because your picture and your caption are in the same text box, they stay together--always. You'll never again have to wonder whether that's a picture of a hot air balloon or Uncle Wilfred in his striped golf pants picking up a cigarette butt. MAKE SOME CENTS OF YOUR KEYBOARD Time for a brief editorial from your friends here at Dummies Daily: Just what--we'd like to know--was the inventor of the typewriter keyboard thinking when they NEGLECTED TO INCLUDE A KEY FOR THE CENTS SIGN? Yep, they had room for the all-important caret (^), the indispensable tilde (~), the absolutely crucial diacritical mark (`), but even though the keyboard was invented at a time when just about everything cost cents instead of dollars, somehow there just wasn't a place for the cents sign. Well, about 70 years--and three digits of inflation--too late, Microsoft Word wants to bring this neglected symbol back to your keyboard. To type a cents sign, press Ctrl + / then c. Isn't progress wonderful? THERE ARE SOME KEYSTROKES EVEN WE CAN'T SAVE We won't mention his name because we don't want to embarrass him, but recently a subscriber wrote us with the following question: "When I hit Ctrl + O [to open the Open dialog box], my cursor defaults to the File Name box. Is there a way to set the default so that my cursor is in the File list, so I can use the keyboard to open the file I need?" Well, because we know how taxing it can be to press a WHOLE EXTRA KEY whenever you open a file, we really, really wish we knew a way to put that cursor where you want it. But we don't (short of a macro, and we don't DO macros here at Dummies Daily). So I'm afraid we're going to have to ask you to dig deep into your reserve of excess energy and add just one more keystroke to your file-opening routine: Press Shift + Tab. Pressing Shift + Tab always takes you to the PREVIOUS option in any dialog box--which in this case is the File list. And now you can continue to use your keyboard to select and open your file. BUTTONS: THE BIGGER, THE, ER, BIGGER Toolbars--ya can't beat 'em (although sometimes I'm sure you have the urge), except that, well, sometimes those buttons seem a little small. In fact, sometimes you have to squint at them for a few seconds just to figure out what's pictured on them--and this is before you can even try to figure out what the picture is supposed to mean. Hey, cheer up. Turns out there's relief for your tired eyes. If you don't mind sacrificing document display space, you can make your buttons larger--almost four times as large (that is, twice as tall and twice as wide). Here's how: 1. Right-click ANY toolbar. 2. Choose Customize from the shortcut menu. 3. Click the Options tab. 4. Select Large Icons. 5. In this case, Word actually shows you the results of the change BEFORE you click OK, just in case you want to change things back. 6. If you like your new larger buttons, click OK. If you don't, deselect Large Icons and then click OK. FILL THE VAST EMPTINESS Sometimes, you look at your Word 97 display and come face to face with--THE VOID. Oh, the frame is there--your scrollbars, your status bar, your toolbars, and so on--but there's nothing but a gray space where a document should be. You feel empty. Life is pointless--nothing but nothingness, as far as you can see. Oh, snap out if it. Or, more accurately, CLICK out of it, as follows: 1. Right-click THE VOID (that is, anywhere in the blank space within the Word 97 window frame). 2. Choose New (to create a new document) or Open (to open an existing document). 3. Pick your template or file from the next dialog box and click OK. Now you have a document a purpose, a sense of fulfillment. And no excuse for perfume-commercial melodrama. REVERT TRICK! Hey, we all make mistakes--sometimes lots of them, all at once. That's why Word has all those levels of Undo. But when the mistakes are many and bad, multiple levels of Undo are not only time-consuming, they're depressing as well--they force you to relive every one of your bone-headed moves. Don't be so hard on yourself. If you haven't yet saved ANY of your silly mistakes, here's a faster and less embarrassing way to get rid of them all and return, or "revert," to the last saved version of your document: 1. If your Web toolbar is not currently displayed, right-click ANY toolbar and choose Web from the shrtcut menu. 2. On the Web toolbar, click the Refresh Current Page button. 3. In the dialog box that appears, click Yes. Word closes the document you're working on without saving your misbegotten changes and then loads the last-saved version of your document--the way it looked before you ravaged it. WHEN YOU ASSUME ... Rather than finish this old joke--attributable, we think (but don't hold us to it), to the esteemed Professor Irwin Corey--let's just jump into our tip. Last month, we ran a tip in which we assumed that EVERYONE knew how to double-underline text. Well, if that didn't send the e-mailbox flag shooting up: We got a few letters from folks who in fact did NOT know how to double-underline text. Not to worry, folks. We're here today to bridge that ugly gap in your Word 97 knowledge. To double-underline text: 1. Select the text. 2. Press Ctrl + Shift + D. If you double-underline often, and you're as mouse-oriented as a cat, you may want to add the double-underline button to your Formatting toolbar, as follows: 1. Right-click ANY toolbar and choose Customize from the shortcut menu. 2. Click the Commands tab. 3. From the Categories list, select Format. 4. From the Commands list, find the Double Underline button and drag it into position on the Formatting toolbar. 5. Click OK. Now you know everything you need to know about double-underlining. WHO HAS TIME FOR "ONE AT A TIME"? How do you insert rows or columns into a table? Lots of folks just keep clicking the Insert Row or Insert Column button repeatedly, until they finally have all the rows or columns they need. If they only knew that they could insert multiple rows or columns at once, how much richer their lives would be! (Well, maybe not richer, exactly, but certainly less DULL.) To insert multiple rows into a table at once: 1. Select the rows currently in the position of the rows you want to add (so if you want to insert a new second, third, and fourth row to your table, select the second, third, and fourth rows). 2. Right-click the rows. 3. Choose Insert Rows from the shortcut menu. Word inserts the new rows and moves the selected rows down to make room for the new ones. To insert multiple columns at once: 1. Select the columns currently in the position of the columns you want to add. 2. Right-click the columns. 3. Choose Insert Columns from the shortcut menu. Word inserts the new columns and moves the selected columns to the right. EVEN YOU CAN DRAW A LINE Admit it--you've never been able to draw. When you were in grade school, the teachers thought your stick people were four-letter words; now, when you play Pictionary, your friends elect you as timekeeper. Well, we have news for you: If you have Word 97, even you can draw beautiful straight lines, lines that would make Mondrian proud. AND ALL YOU HAVE TO DO IS TYPE. - To draw a straight line across your page, type five dashes (-) and press Enter. - To draw a double line across your page, type three equal signs (=) and press Enter. - To draw a heavy line across your page, type three underscore lines (Shift + -) and press Enter. - To draw a lovely wavy line across your page, type three tildes (~) and press Enter. - To draw a triple line across your page, type three pound signs (#) and press Enter. - To draw a dotted line across your page, type three asterisks (*) and press Enter. (Note that you have to type these characters at the START of a new line for these little tricks to work.) People still won't be fighting to get you on their Pictionary team, but at least you can finally express yourself artistically. FIND OUT WHAT YOU'RE GETTING INTO Remember all the hullabaloo over Windows 95's LONG FILE NAMES? "Yes," we were told, "now you can create file names up to 256 characters long--so you'll always know what's in any file." Of course, these folks forgot one important detail: The File Name boxes in most programs' Open dialog boxes don't display anywhere near the full 256 characters, which means it's still pretty easy to open the wrong file. However, you can preview the file BEFORE you open it: 1. Choose File + Open. 2. At the top of the Open dialog box, click the Preview button (it's the eighth button from the left, or second from the right). The dialog box splits into two panes. 3. In the left pane, select the file you think you want to open; in the right pane, Word shows the selected file's contents. You can scroll through the entire text of the document, if you like. 4. When you find the file you want to open, click Open. Note that Preview doesn't display pictures. You can't have everything. LIKE SHAPES? Do you draw LOTS of AutoShapes in your Word documents? Are you as likely to draw an AutoShape in a document as you are to type a sentence? Don't worry--you're not alone. And just because you're visually oriented, you shouldn't be made to suffer by having to click through several layers of the drawing tools every time you want to draw a particular AutoShape. Why not drag the AutoShape toolbar you use most often to a permanent position under the menu--along with the OTHER toolbars you use most often? Here's how: 1. On your Drawing toolbar, click AutoShapes. 2. From the Menu, select a type of AutoShape: Lines, Basic Shapes, and so on. 3. When the shape palette appears, click the gray bar at the top of the palette and drag the palette to the top of the screen, under the menu with your other toolbars. Now your AutoShape palette is always accessible, even if you hide your Drawing toolbar. DON'T ENOUGH THINGS SIT ON A WHITE BACKGROUND? You've added a picture to your Word document, and it certainly is lovely. But for some reason, it's not quite lovely enough--it just doesn't add the kind of oomph you want it to. What can you do? We humbly recommend that you look first at the picture's background: It's white, just like the rest of the paper. Why not color it, so that the background stands out from the paper and the picture within it stands out against the background? 1. Right-click your picture and choose Format Picture from the shortcut menu. 2. Click the Colors and Lines tab. 3. Under Fill, click the Color drop-down palette and select a color. (Note: Select one that contrasts with the colors or shades in your picture.) 4. Click OK. Now there's a picture that stands out. After all, if your pictures DON'T attract attention, somebody might actually read what you've written. And that can only mean more work. JUSTIFY YOUR PAGE No, we're not suggesting that you need to explain the very existence of your Word 97 page. What we're talking about here is VERTICAL PAGE LAYOUT JUSTIFICATION--which means that you can set Word 97 to space the lines of text evenly on your page so that the lines, no matter how few (actually, you have to have more than one line), fill out your page from top to bottom. Here's how it works: 1. Choose File + Page Setup. 2. In the Page Setup dialog box, click the Layout tab. 3. Under Vertical Alignment, select Justified. 4. Click OK. While this technique probably isn't very useful for longer documents, it's a great way to arrange text in single-page documents such as certificates, flyers, and cover pages. We hope you put it to good use. JUSTIFY A SINGLE LINE Sure, you've justified paragraphs. But have you ever tried to justify a one-line paragraph? It doesn't work, does it? The reason is that the justification command is designed to justify all but the last line of a paragraph. And if the paragraph is just one line long, well, that line is the last line. So to get Word to justify a one-line paragraph, you have to TRICK it into thinking that line is, in fact, NOT the last line in the paragraph. We figured out a way to do this, as follows: 1. Press Ctrl + J (to use justified text). 2. Type the line of text you wish to justify. 3. Put the insertion point at the end of the line and press Shift + Enter. Amazing--Word justifies the line! That's because Shift + Enter inserts a non-paragraph-ending return (also called a "soft" return). As far as Word knows, that line is NOT the last line in the paragraph. Now if you could only trick Word into whitewashing your fence. GET MORE FROM YOUR TOOLTIPS We all love ToolTips--those little explanations that pop up whenever you hold your mouse pointer over a toolbar button. (In fact, ToolTips are the only way we'd ever know what some of those buttons do.) But did you know you can make your ToolTips even more informative by setting them to display the keyboard shortcut that corresponds to the button? Here's how: 1. Right-click any toolbar button and choose Customize from the Shortcut menu. 2. In the Customize dialog box, click the Options tab. 3. Select Show Shortcut Keys in ScreenTips. (Why do they say "ScreenTips" instead of ToolTips? Who knows. We can't see into the minds of the folks who created Word, and we're not sure we'd want to even if we could.) 4. Click Close. Hold your pointer over a button; if the button has a keystroke shortcut counterpart, you see it in the ToolTip. (If it doesn't have a keystroke shortcut, you don't see it--proving that the reasoning of Word creators isn't completely unfathomable.) SPREAD THE WORD Last time, we showed you how to trick Word into justifying one line of text. Today, we offer instruction in another bit of deception: How to trick Word into justifying a SINGLE WORD (so that the word's letters spread evenly from one margin to the other). Here's how you do it: 1. Press Ctrl + J (to activate justified text). 2. Type the word you want to justify, inserting a space after each character. But DO NOT type a space after the last character. 3. With the insertion point at the end of the word, press Shift + Enter. Again-isn't that amazing? Word spreads the word (Get it? "Spreads the word"? Isn't this whole tip falling together for you now?) from one margin to another. This technique is great for creating titles and report covers--and it also works within a text frame! Knock yourselves out. WE REVISIT AN OLDIE BUT GOODIE Recently we received a note from Dummies subscriber Peter Ngo, who asked, "How can I switch between different open documents in Word without using the mouse?" In one of the very first Word 97 for Dummies tips, we pointed out that you can press Ctrl + F6 or Alt + F6 to cycle through your open Word documents--but that because of the locations of these two keys on today's keyboards, using the mouse is probably faster. Well, because of Mr. Ngo's letter--and countless others on this topic--we've come up with a better solution: You can assign a NEW, EASIER-TO-REACH keystroke shortcut to the task. Here's how: 1. Right-click any toolbar and choose Customize from the pop-up menu. 2. Click the Keyboard button. 3. Under Categories, select Window and Help. 4. Under Command, select Next Window. 5. Put the cursor in the Press New Shortcut Key box and then press a keystroke combination you'd like to use to switch windows (Alt + W, for example). 6. Click Assign and then click OK. From now on, your new keystroke combination flips you through your open Word windows. As Mel Allen used to say, "How about THAT?" A LITTLE VARIETY, PLEASE... Most Word 97 users like the fact that the Columns button--on the Standard toolbar--lets them divide the page into as many as six columns of EQUAL WIDTH. But not you. Nothing scares you more than the sight--or even the thought--of uniform, regimented columns. You see their equal widths as part of a plot to remove all personality and diversity from columns, to deny them their individuality, to make them conform to some devious "column eugenics" being masterminded by forces far more powerful than we can imagine. Time for some fresh air, Conspiracy Breath. But before you step outdoors, note that you can change your Word columns to any size you like, as follows: 1. Choose Format + Columns. 2. Under Width and Spacing, find the column you want to adjust; then under Width, enter the exact width you want that column to be. (Note that Word automatically, and equally, adjusts the widths of the other columns so that they all fit snugly between the margins). 3. Repeat step 2 to change the width of any other columns. 4. Click OK. Once again, individuality triumphs. But you still won't rest until you find out who's cloning Pringles potato chips. OUT, DAMNED ITALICS Hey, italics are great for emphasis--if used sparingly. But sometimes, well, people get a little out of hand, putting just about everything in italics (Stephen King, this means you!), so that by the time you finish reading the document you're leaning several degrees to your right. Wouldn't it be nice, then, if you could replace all the italics in a document with regular text, in one fell swoop? Well, you can--using none other than Word 97's standard Find and Replace function. Here's how: 1. Position your cursor at the very beginning of your italics-littered document. 2. Choose Edit + Replace from the menu (or press Ctrl + H). 3. Click in the Find What box and then press Ctrl + I (for "italic"); the words "Format: Italic" appear under the box. 4. Click in the Replace With box and press Ctrl + I TWICE. The words "Format: Not Italic" appear under the box. 5. To eliminate ALL the italic text in the document, click Replace All. To eliminate selected italic text, click Find Next until Word selects the text you want to change; then click Replace to change it. 6. When you're finished, click Close. As you've probably guessed, you can use this same technique to eliminate or change other attributes in your document.
ANOTHER DAY, ANOTHER LETTER--BUT NOT SUCH A GOOD ANSWER May 29th, 1998 Another Dummies Daily subscriber, Sam, writes, "I know there is a way to select several sections of text at the same time, but I can't remember how to do it. Can you help?" Uh, Sam, we're afraid we can't. You're probably confusing Word 97 with Excel, which lets you select several unconnected cells or ranges by holding down the Ctrl key and then selecting each cell or range. But Word offers no such capability, maybe because all the selection "bonus" keys have already been assigned: - Hold down the Ctrl key while you select, and Word selects text one sentence at a time. - Hold down the Alt key while you select, and Word lets you select blocks of text on the page irrespective of words, lines, or even characters. - Hold down the shift key while you select, and although you can select text from the insertion point to the next place you click, you cannot select unconnected blocks of text.
LABEL FONT TRICKS May 28th, 1998 Recently, a very sharp Dummies Daily subscriber, identifying herself only as "Charlene," wrote, "I appreciated your tip on changing fonts on envelopes but can't figure out how to change the label font. Is there a way?"--or words to that effect. Well, a way does exist to change the label font--but it's not as simple as the "press the Font button" technique that you use with envelopes. Do the following: 1. In your document, select one of the following: the address you plan to put on the label, the Merge Fields you plan to use on your labels, or the first line of text in the document. 2. Using the Font selector on the Formatting toolbar, select the font you want to use in your labels; if you want to use a different font size on your labels, change that too. 3. Choose Tools + Envelopes and Labels. 4. In the Envelopes and Labels dialog box, click the Labels tab. 5. Your label text appears in the same font you used to format the selected text. Continue to process your labels as usual. Unfortunately, this is the only way we can find to change label fonts. If you change your mind after executing the Envelopes and Labels command, you have to escape out of the dialog box and start all over again.
MORE ON REPLACING ATTRIBUTES May 27th, 1998 Yesterday, we gave you kind of a "smarty-pants" way to replace attributes in a document--"smarty-pants" because it requires you to actually remember the keystroke shortcuts for the attributes you want to find and replace. Well, today we offer the "dunce-pants" method. Suppose you want to replace all the bold text in your document with, say, double-underlined text--and you can't remember the keystroke shortcuts for bold or double-underline. Word gives you an easy way to replace formatting attributes, even if you can't remember necessary keystrokes: 1. Position your cursor at the very beginning of your document. 2. Choose Edit + Replace from the menu (or press Ctrl + H). 3. Click in the Find What box. 4. Click More and then click Format. From the drop-down list, click Font. 5. In the Font dialog box, under Font Style, select the attribute you want to replace (in our example, you'd select Bold); then click OK. 6. Click in the Replace With box and then click Format and then Font. 7. In the Font dialog box, select the attribute you want use instead (in our example, you'd select Double from the Underline drop-down list); then click OK. 8. To replace all the specified formatting, click Replace All. To change selected formatting, click Find Next until Word selects the text you want to change, and then click Replace to change it. 9. When you're finished, click Close.
WHAT POTSIE WOULD TELL YOUR TEXT TO DO June 1st, 1998 Word lets you do lots of things to attract attention to your text. You can bold it, italicize it, underline it, color it, make it bigger, and so on. But how many of you out there in cyberland know that in addition to all this, you can rotate text, too? Of course, to do this you have to create a text box. But don't let that scare you: 1. Choose Insert + Text Box. 2. Using the cross-hair pointer, draw a box where you'd like your rotated text to appear. 3. Type your text in the text box. 4. On the Text Box toolbar, click the Change Text Direction button (the last button on the right) until the text is rotated the way you want. (NOTE: Word only rotates text in 90-degree increments; sorry.) 5. Adjust the size of the box to fit your text. Don't get our reference to "Potsie" in this tip's headline? Don't be sad--it just means you'll probably live longer than we will.